Senior Administrator - South West Norse

Exeter

Part Time Monday, Wednesday and Thursday

8 hours a day 

£30,350.38 pro-rata 

To support the development of South West Norse project portfolio, we are currently looking to recruit a Senior Administrator for our site at Venture House in Exeter.

The Senior Administrator will lead on the updates of local project data on South West Norse project database (Timemaster). This includes contract values, fee values, project lead information, resourcing, producing reports for director meetings and operational boards and monitoring and adjusting of the WIP.

The role:

• Ensuring all project data (time, expenses and disbursements) is up to date on the project database and recharged to clients where appropriate. 
• Provide technical support to South West Norse employees through effective resolution of queries and one to one support
• Dealing with all project related queries from both staff and clients.
• Liaising with Project Leads on a regular basis to facilitate a sound understanding of projects, assist with resource planning, project performance and fee scheduling.
• Update completion status of projects on a monthly basis following discussions with Project Leads and preparation of all supporting information to facilitate the generation of sales invoices on the Group finance system to specified deadlines, ensuring intercompany transactions are identified prior to group billing cut-off for external recharges.
• Liaising with the Central Revenue team as required.
• Provide reports from South West Norse project database to Project Leads and other Group staff as required assessing in particular project profitability and staff productivity.
• Maintaining commissions, fee agreements/contracts, purchase orders, variation orders and all sundry correspondence with clients.
• Raising purchase orders and updating relevant systems

Our Successful Candidate:

• Previous experience working within a Project Administrator role with a strong working knowledge of a project costing system.
• Experience in working to agreed targets within a commercial environment.
• Requires good numeracy problem solving skills
• Must be able to work unsupervised to a high quality
• Able to meet tight deadlines
• A responsive, constructive, and flexible attitude towards working arrangements with a team environment.
• Good organisational skills
• Excellent numeracy skills
• Attention to detail
• Proficient in Microsoft Excel
• Able to demonstrate business acumen.
• Good communication skills across all levels including project leads, Central Revenue team and current and potential clients as appropriate

Please note this is an internal only advertisement and therefore we are only accepting applications from Norse Group employees. We will not be considering external applications at this time. 

Please read the attached job description and person specification to ensure you meet the criteria for the role before applying.

We are committed to employment practices and behaviours which encourage diversity, promote equality of treatment and eliminate unlawful and or unfair discrimination. 

We reserve the right to close this vacancy once we have received sufficient applications. If you have not been contacted within two weeks of the closing date, please assume that your application has not been successful and will not be progressed to the next stage.